Reminders

Part 6: Conversational use of social media during emergencies and BCP incidents.

By February 11, 2012
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When you have a sound social media monitoring program you are in a much better position to be able to have your messaging be "competitive" in the open market that are social networks thus enhancing your capability to shape public opinion favourably.

Series introduction (October 12, 2011)

Part 1: starting from scratch (October 23, 2011)

Part 2: Setting objectives and measurement (October 23, 2011)

Part 3: Choosing your first social network (November 2, 2011)

Part 4 Interactive use of social media (November 22, 2011)

Part 5: monitoring social media as a routine and going into crisis mode (December 20, 2011)

Monitoring social networks should now be part of any organization's daily routine and procedures. You can even real-life events to test how you could ramp up your monitoring during a crisis. Here's a recent post on what you can do to test how you keep track on social media

Here's how i defined "conversational use" of social media in the series introduction:

Conversational use of SM: the first real true stage of social media engagement, the Listen, Learn, Engage formula. Now that we know who our key stakeholders who may be helpful to us are, we actually go out and engage with them on social media platforms. We know who to interact with to counter false information and dispel rumours. A key selling point: engaging in SM will help us create a favourable public perception of our response.

 What you need to do:

  • find out what discussions are taking place ... what hashtags ( a way to organize topics on Twitter) are being used by your audiences for the incident or disaster .... you can use tools such as Kurrently, Social Mention, and many more (see previous posts) 
  • determine who's being most "talkative" and help gauge their influence: you can use tools such as Klout, SocialBro, TweetReach, and more 
  • identify key bloggers who can sway your audience's perception through their analysis and writing. Use Google Blog search and other tools
When you get a good handle on the who, where, when and how these "influencers" disseminate their views ... and how best to respond to their posts/blogs ...or to help dispel rumours and correct misinformation ... use a "social media engagement" matrix to guide your process.
 
 
You can adapt the United States Air Force matrix (reproduced on page 14 our our project to Advance Crisis and Emergency Communications on this site).
 
Once you've determined who you should engage with ... start talking ...we're in the era of message competition ... there are no longer any notion of "message control" ...to be heard you need to be present on the platforms where opinions and views are shaped. You can use tools such as: Hootsuite, Netvibes, Tweetdeck, Tweetgrid and Bottlenose to monitor and engage quickly. 
 
A note of caution. While you're now heavily engaged with social networks ... you still need to do all the things you're used to doing: writing a news release, updating your website, responding to media queries ... A real benefit of the conversational use of SM is that it provides  you with a tool to reach most of your audiences anyways ... very quickly.
 
And for those who still doubt that bloggers and users of social media matter ... read this. Perceptions are reality .... no more, no less ...at least in the realm of Twitter, Facebook and Youtube. If you think you can get by just by focusing on traditional media, you're shooting yourself in the foot.


 

 

 

 

 

 

 

 

 

 

 

 

About the author

Patrice Cloutier

team leadOntario government

Patrice Cloutier is a communicator specializing in crisis communications and emergency management. Patrice was the principal strategic communications planner for the Integrated Security Unit that…

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February 11, 2012
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The emergency & crisis communications blog channel has been created to focus on this important area of emergency management and to provide a chronological overview of a Project to Advance Crisis and Emergency Communications Practices


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